You can add as many meeting rooms to the Extranet as you like, there are no restrictions. However, we recommend to sell your entire range of rooms via our system. Why that is can be read here.
Steps for the creation of a meeting room
- Specify dimensions and maximum number of persons
- Define a price for the room rate as a main meeting room
- Enter a minimum turnover
- Specify a group room rate
- Enter room combinations and amenity options
Specify dimensions and maximum number of persons
Navigate to the Inventory & Rates > Meetings Rooms section in the Extranet, and click the “Add meeting room” button.
The system immediately creates a new room, which you can now assign a suitable name to.
After that, enter the maximum number of persons in the corresponding fields, according to the seating option. If you do not wish to offer a particular seating option, leave the corresponding field blank.
Define a price for the room rate as a main meeting room
After defining the size and the capacity of a room, you are able to define a price for the room in case it is offered as a main room. Further down you'll have the option to set a price for the same room, in case it is offered as a breakout room.
Enter a minimum turnover
The minimum turnover includes the turnover resulting from rental price, F&B and technical costs + VAT. A room will not be shown as available if the calculated costs are below the price you defined. This way you can avoid offering a room for an unprofitable price.
Specify a group room rate
As mentioned above you have the option to offer each of your rooms not only as a main room, but also as a group room for breakout sessions. It's up to you if you want to differ in pricing between the two options. If so, you should do this by entering a price in the corresponding field "Group room rate".
Just as for a main rom you are also able to make the price dependent on seating option and number of persons.
Enter room combinations and amenity options
When you have created at least two rooms, you can specify them as combinable rooms. If one of the two parts of the room is occupied, MeetingMarket no longer offers the entire space, only the part that is still free.
You can record the possible amenities of a room under Amenities. If you can set up a stage, it should be clicked here. You can enter the likely costs in the Amenities section.