In MeetingMarket you can enter room rates taken from the individual booking section of Expedia, along with percentages or fixed amounts for surcharges or reductions.
Possible reasons for surcharges or discounts on the individual room rate
a) Nowadays, many hotels do not simply pass the regular room prices for single bookings on to event planners. Instead, they guarantee a fixed discount on overnight stays for a stated number of rooms (e.g. ten rooms for one night or five rooms for two nights).
b) However, it may also be sensible to apply a surcharge to a significantly high number of rooms.
Example: If more than 30 of your 40 rooms are booked for the night from Tuesday to Wednesday, this may have a negative impact on the so-called “shoulders”, i.e. the lesser demand nights before and after the meeting group. You can either refuse such meetings, or you can offer the rooms with a surcharge. This compensates you for the fact that you can accept fewer guests staying three nights.
c) Some hotels generally have a lot more rooms in their portfolio than would suit their meeting capacities. These hotels are particularly interested in accepting meeting participants for an overnight stay and are therefore mainly concerned with large events, with a staggered discount. The more overnight stays, the higher the discounts.
Advice: You should also include in your general terms and conditions information about whether price staggering according to the number of persons is offered, so the customer knows that they will lose the discount if they cancel some of the rooms.
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